Senior Executive Assistant , Government Affairs Japan, Australia, Asia North (JANA) and Asia South (AS)
Core
Senior Executive Assistant providing comprehensive administrative support to the Head of Government Affairs for the JANA and AS regions, covering 15 countries and assisting a 10-person team.
Role type
Senior Executive Assistant (Regional)
Builds
Administrative support for Government Affairs operations across Asia
Domain
Financial Services / Government Affairs
Deliverable
dashboards & analysis
Required skills
Calendar management, Travel coordination, Expense reporting, Budget tracking, Document preparation, Procurement processing, Risk compliance awareness
Preferred skills
Experience in financial services, Advanced Microsoft Office proficiency, Quick system adoption
Technologies
Microsoft Office, Travel and Entertainment Expense system, Procure to Pay system
Responsibilities
Manage day-to-day calendars for senior management; Coordinate executive appointments, meetings, receptions, and conference calls; Prepare and review meeting materials and correspondence; Assist in creating presentations and spreadsheets; Coordinate travel arrangements and distribute schedules; Reconcile and track expense reports; Track overall team budget; Order supplies and process invoices; Input quarterly reporting; Submit documents relating to risk and controls; Assist with ad-hoc reports and special projects.
Seniority
Senior, hands-on IC
