VML & Ogilvy | Executive Assistant, Japan
Core
Provide high-level administrative and operational support to senior leadership in WPP Creative Japan, ensuring leadership effectiveness and organizational efficiency.
Role type
Executive Assistant
Builds
Operational efficiency for senior leadership teams
Domain
Advertising & Creative Services
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, meeting coordination, travel logistics, expense processing, document preparation, stakeholder communication, cross-functional coordination, presentation support, confidentiality management
Preferred skills
Experience supporting multiple executives, matrixed organization navigation, advertising/creative industry experience
Technologies
Microsoft Office, Google Workspace
Responsibilities
Manage complex calendars and meeting coordination across time zones; Arrange domestic and international business travel; Support expense processing and administrative documentation; Prepare meeting materials, agendas, and minutes; Coordinate Townhall, Exco, and leadership offsites; Welcome and coordinate client visits and executive hospitality
Seniority
Mid-Senior, hands-on IC
