Administrative Coordinator
Core
Provides direct support to market management and operational leadership by executing a wide variety of short and long-term tasks, including facility operations, guest reception, and administrative coordination.
Role type
Administrative Coordinator
Builds
Efficient and smooth day-to-day operation of facility
Domain
Administrative support / Facility operations
Required skills
Multi-tasking, organization, hospitality, data entry, document creation, expense reconciliation, calendar management, supply inventory management, security checklist execution, basic math, office equipment proficiency (via careerplan.io/jobs/8139312-administrative-coordinator-at-greenthumbindustries)
Preferred skills
Hospitality experience, self-motivation, initiative, independent judgment
Technologies
Spreadsheet applications, email, standard office equipment, computer equipment
Responsibilities
Answer phone calls and take detailed messages; Welcome guests, sign them in/out, and escort them into conference rooms; Write and distribute email, correspondence memos, letters, faxes and forms; Ensure efficient and smooth day-to-day operation of facility; Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment; Sign for, schedule and accept deliveries; Create detailed, accurate calendar appointments for management and internal meetings; Perform daily, weekly and monthly security checklists; Maintain supply inventory and keep all areas stocked; Keep common areas clean and tidy; Facilitate group lunch set-up and light trash removal; Light data entry and proofreading/polishing internal and external documents; Creation of Power Points and/ or reports for distribution; Submit and reconcile expenses to include blue bird reports and petty cash.
Seniority
Entry to Mid-level, hands-on IC