Workplace Operations Coordinator - London
Core
Manage day-to-day office operations, serve as the link between European teams and HR/Finance, and support employee onboarding and offboarding logistics.
Role type
Workplace Operations Coordinator
Builds
Operational efficiency for European offices and smooth employee lifecycle processes
Domain
Corporate operations / HR support / Office management
Deliverable
Dashboards & analysis (budget tracking) | Infrastructure (office setup/maintenance)
Required skills
Office operations management, vendor relationship management, employee onboarding/offboarding coordination, budget management, event planning, compliance standards adherence, customer support
Preferred skills
Google Workspace proficiency, Slack usage, technology literacy, flexibility for non-standard hours
Responsibilities
Manage day-to-day office operations including supplies, vendor relationships, mail, and facility needs; Coordinate office space, moving, renewals, seating arrangements, and equipment; Serve as the first point of contact for employee questions related to HR policies, training, benefits, and onboarding; Support HR and IT with onboarding and offboarding logistics, working visas, maintaining employee records, and scheduling interviews; Plan and coordinate office events, meetings, and team activities; Track and manage office budgets and submit expense reports; Ensure the workplace meets health, safety, and legal compliance standards; Interface with local HR vendors; Provide customer support for the company's merch store; Help with travel and local events including yearly company meet-up
