Administrative Assistant
Core
Provides critical administrative support to the Assistant Chief of the Police Department, managing complex operations, scheduling, communications, and confidential records for the executive office.
Role type
Senior Administrative Assistant (Executive Support)
Builds
Efficient workflow and operational support for the Police Department leadership team
Domain
Public Sector / Law Enforcement Administration
Deliverable
Dashboards & analysis | Product features (internal processes)
Required skills
Complex administrative operations management, Scheduling coordination, Interdepartmental and external communications, Confidential record management, Budget and procurement task support, Executive meeting and event organization, Travel and logistical arrangements, Data tracking and reporting, Document preparation, Client and phone call screening
Preferred skills
Sworn civil service experience, Advanced Microsoft Office proficiency (Outlook, Word, Excel), Experience communicating with all organizational levels
Technologies
Microsoft Office Suite (Outlook, Word, Excel)
Responsibilities
Manage complex administrative operations and ensure efficient workflow within the executive office; Coordinate interdepartmental and external communications; Prepare sensitive reports and briefing materials; Serve as a professional liaison between leadership and departmental units; Manage confidential records and assist with budget and procurement tasks; Organize executive meetings and events; Handle travel and logistical arrangements; Respond to and resolve inquiries from internal customers and citizens; Perform clerical, fiscal, and administrative tasks to support staff and management; Participate in special projects
Seniority
Mid-level, hands-on IC
