Executive Support Assistant
Core
Provide high-level administrative support to senior executives (Partners and Directors) in the Channel Islands, managing schedules, meetings, travel, and confidential information.
Role type
Senior Associate Executive Support Assistant
Builds
Operational efficiency and smooth workflows for senior leadership
Domain
Professional Services / Business Enablement
Required skills
Schedule management, meeting coordination, travel logistics, document drafting and proofreading, stakeholder communication, project coordination, data management compliance, timesheet management, CRM navigation (Salesforce)
Preferred skills
Microsoft Suite proficiency, financial services client experience, Big 4 company experience, social media management
Technologies
Salesforce, Microsoft Suite (Mail, Sheets, Docs, Slides), SMARP
Responsibilities
Manage stakeholder diaries and meeting preparations; coordinate complex travel logistics including visas and accommodation; draft and proofread internal/external correspondence; manage stakeholder mailboxes and engage on decision-making items; support project coordination and research; maintain CRM dashboards and create opportunities; ensure compliance with regulatory and firm policies; organize events and office operations; support timesheet and expense claims processing.
Seniority
Senior Associate, hands-on IC