Executive Assistant/Office Manager
Core
Provide administrative, systems, and logistical support across training programmes, leadership initiatives, conferences, and office activities.
Role type
Senior administrative coordinator (training & events)
Builds
Training programmes, conferences, and office operations
Domain
Education / Training
Deliverable
dashboards & analysis
Required skills
Calendar management, Event coordination, Data administration, Invoice monitoring, IT system support, Documentation development
Preferred skills
Project administration, Reporting, Strong IT skills
Responsibilities
Coordinate diaries, meetings and calendars across multiple stakeholders; Manage registrations, nominations and communications with programme participants; Liaise with venues and coordinate accommodation and travel information; Prepare programme resources, materials and attendance certificates; Administer an online learning platform and maintain programme data; Coordinate conferences and events, including venues, registrations and attendee communications; Monitor incoming and outgoing invoices; Maintain databases; Support the introduction and implementation of IT systems; Develop consistent templates and documentation; Provide general office administration and respond to incoming enquiries; Manage office supplies and equipment requirements
Seniority
Mid-level, hands-on IC