Administrative Assistant - Construction
Core
Provide comprehensive administrative support for internal meetings, document control, office operations, and coordination of events and facilities for a construction and professional services team.
Role type
Senior Administrative Assistant
Builds
Office operations, meeting logistics, document control systems, and team event coordination
Domain
Construction / Professional Services
Deliverable
product features
Required skills
Meeting management, Document control, Invoice processing, Office operations management, Travel coordination, Vendor relations, New hire onboarding, Office maintenance, Supply chain management, Event planning
Preferred skills
Accounting background, Construction industry experience, Bachelor's Degree
Technologies
Microsoft Office, Google Workspace
Responsibilities
Book boardrooms and prepare meeting documents, Take minutes and action items, Raise invoices and purchase orders, Maintain document control for QA/QC, Organize office procedures and filing systems, Coordinate travel and expense reports, Maintain contact with customers and vendors, Provide new hire welcome packages and facility tours, Maintain office equipment and order supplies, Plan team building events and parties, Coordinate lunch and learn sessions, Provide support to IT and Facilities teams, Manage schedules and calendars, Handle mail and shipping
Seniority
Senior, hands-on IC