Assistant/Executive – Administration & Personnel
Core
Manage office administration, facilities maintenance, procurement, and personnel support to ensure uninterrupted administrative services and a safe workplace.
Role type
Administrative and Facilities Coordinator
Builds
Operational support for office functions, training coordination, and vendor management
Domain
Logistics and Transportation
Required skills
Office administration, facilities operations, procurement, vendor management, travel administration, onboarding coordination, compliance documentation, training support
Preferred skills
MS Office proficiency, negotiation, stakeholder liaison, problem-solving
Technologies
MS Office applications
Responsibilities
Manage day-to-day office administration and facilities operations; Coordinate maintenance, repairs, cleaning, and equipment servicing; Liaise with landlords, building management, and service providers; Manage sourcing, ordering, and replenishment of office supplies; Coordinate procurement documentation and invoice processing; Maintain vendor records, contracts, and asset registers; Support reception duties and travel administration; Assist with coordinating interviews, onboarding, and offboarding; Support local training needs analysis, delivery, and evaluation.
Seniority
Mid-level, hands-on IC
