Administrative Assistant
Core
Lead administrative operations, manage complex projects, and support managers and project teams in operational excellence.
Role type
Senior Administrative Assistant / Office Manager
Builds
Office operations, project documentation, financial reports, procurement processes, and proposal materials
Domain
Professional services / Infrastructure / Engineering
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Microsoft Office Suite proficiency, calendar and travel logistics management, vendor and procurement management, project documentation and formatting, financial reconciliation and budget tracking, proposal development, risk assessment documentation, process improvement, stakeholder communication, confidentiality handling
Preferred skills
Tender documentation knowledge, data analysis, office management software familiarity, corporate/engineering environment background, administrative management certification
Technologies
Microsoft Office Suite, procurement systems, shared servers
Responsibilities
Provide administrative support and mentorship to managers; manage complex calendar, meeting scheduling, and travel logistics; lead procurement activities and vendor relationship management; conduct project invoice reviews and financial reconciliation; lead proposal development and tender document preparation; manage risk assessment and compliance documentation; establish project file systems and prepare comprehensive reports
Seniority
Mid-to-Senior, hands-on IC with leadership responsibilities
