Executive Assistant
Core
Provide comprehensive administrative and personal support to the General Manager at a luxury hotel, acting as a liaison with guests, staff, and leadership while managing office operations and special events.
Role type
Executive Assistant (Hospitality)
Builds
Executive office operations, guest experience programs, and leadership committee logistics
Domain
Luxury Hospitality / Hotel Management
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, travel coordination, meeting minute taking, guest communication, supply management, bill payment, multi-tasking, computer proficiency (Outlook, MS Teams, Excel, Word), Spanish language ability
Preferred skills
Knowledge of business and social etiquette, relationship building with diverse socioeconomic groups, interest in Napa Valley viticulture and agriculture
Technologies
Visual One, Outlook, MS Teams, Excel, Word
Responsibilities
Schedule and attend weekly Leadership and Operations Committee meetings, taking and distributing minutes; Execute initial processing for guest amenities including VIP, Anniversary, and Group VIP guests; Act as liaison between the General Manager's Office and Department Heads; Coordinate property functions including retreats and special events; Communicate directly with guests on behalf of the General Manager
Seniority
Mid-level, hands-on IC
