Administrative Assistant III
Core
Provides intermediate administrative support focusing on expense management, document control, system support, and stakeholder coordination.
Role type
Intermediate Administrative Assistant
Builds
Internal operational efficiency through document management, expense processing, and IT support coordination
Domain
Professional Services / Infrastructure Consulting
Deliverable
production ML models | product features | dashboards & analysis | client delivery | infrastructure | physical/clinical work
Required skills
Expense report processing, Document control and version management, IT system navigation (Oracle, ServiceNow, Salesforce), Report generation in Excel, Vendor coordination, Shared mailbox management, Meeting logistics, Basic research and data compilation
Preferred skills
Project coordination, Budget tracking, Visual material creation
Technologies
SharePoint, Teams, Oracle, ServiceNow, Salesforce, AECOM University, Excel, Visio, Coupa, Microsoft Office Suite
Responsibilities
Process stakeholder expense reports and coordinate with Accounts Payable; Manage shared mailboxes and categorize inquiries; Create and update documents in SharePoint/Teams; Submit and track IT helpdesk tickets; Coordinate with vendors on invoices and insurance certificates; Prepare meeting agendas and logistics; Generate operational dashboards and expense summaries
Seniority
Intermediate, hands-on IC
