Administrative Support Specialist
Core
Providing comprehensive administrative assistance to ensure the smooth day-to-day running of the office and support management teams.
Role type
Administrative Support Specialist
Builds
Office operations and management support
Domain
Corporate Administration
Deliverable
Dashboards & analysis
Required skills
Calendar management, travel coordination, correspondence handling, document organization, invoicing and expense tracking, report preparation, stakeholder coordination, Microsoft Office proficiency, multitasking, attention to detail, problem-solving
Preferred skills
International environment experience, basic accounting knowledge, familiarity with office management tools
Technologies
Microsoft Office (Word, Excel, PowerPoint, Outlook)
Responsibilities
Manage calendar scheduling, meeting coordination, and travel arrangements; Handle correspondence in Italian and English; Maintain and organize documents and filing systems; Support office operations including supplies and facility coordination; Assist with invoicing and expense tracking; Prepare reports and presentations; Coordinate with internal departments and external stakeholders
Seniority
Mid-level, hands-on IC
