Senior Administrative Assistant
Core
Provides broad administrative, organizational, and operational support to the Plant Manager and site leadership team at a manufacturing facility.
Role type
Senior Administrative Assistant (Executive Support)
Builds
Efficient office operations, communication channels, and employee engagement activities for a plant site.
Domain
Manufacturing / Industrial Operations
Required skills
Administrative support, Office coordination, Visitor management, Mail and delivery handling, Calendar and directory management, Communication planning, Onboarding logistics, Procedure development
Preferred skills
Manufacturing/industrial environment experience, Microsoft Office Suite, SharePoint/Viva Engage, Invoice processing, Employee engagement coordination
Technologies
Microsoft Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Viva Engage, AppSpace
Responsibilities
Provide direct administrative support to the Plant Manager and site leadership team. Oversee day-to-day office administration and maintain organized filing and recordkeeping systems. Manage conference rooms, common areas, office supplies, and administrative resources. Coordinate visitor registration, plant tours, customer visits, and leadership visits. Ensure efficient handling of incoming and outgoing mail, deliveries, and site correspondence. Maintain site directories, organizational charts, distribution lists, and shared calendars. Create and distribute plant communications, announcements, newsletters, and leadership updates. Maintain site communication platforms such as SharePoint, Viva Engage, AppSpace, digital communication boards, and employee engagement channels. Support employee events, recognition programs, town halls, celebrations, and community involvement activities. Assist with communication planning and execution for plant-wide initiatives. Partner with HR to coordinate onboarding logistics for new hires. Assist employees with administrative inquiries and direct requests to appropriate departments. Support training sessions, employee meetings, and workforce engagement initiatives. Develop and maintain standard work procedures related to administrative and office operations. Support special projects and additional duties as assigned by the Plant Manager.