Executive Assistant & Client Liaison, Science & Natural History
Core
Provide full business and administrative support to an executive while managing a one-to-one working relationship with an important client list in the art and luxury goods sector.
Role type
Executive Assistant & Client Liaison
Builds
Private sales, major consignments, and pitches for Fine Art, Natural History, Design, Jewelry, and other categories.
Domain
Art & Luxury Goods Auctions
Required skills
Organization, multi-tasking, prioritization, attention to detail, discretion, composure under pressure, written communication, analytical skills, travel coordination, expense management, invoice processing, data gathering and presentation
Preferred skills
Pre-sale, post-sale, or shipping coordinator experience
Technologies
Outlook, Word, Excel, PowerPoint
Responsibilities
Manage executive's to-do list and diary; answer calls and handle incoming enquiries; assist VIP clients with transactions including scheduling viewings, registering bids, and managing online accounts; coordinate meetings and events; assist with diverse projects and initiatives; draft emails, correspondence, reports, and presentations; book travel and prepare documentation; complete expenses and manage invoices; organize and maintain files.
Seniority
Mid-level, hands-on IC