Executive Assistant & Office Manager

Kalepa HQFull-time$140,000–$140,0002026-09-30 → 2026-10-08

Hybrid

Core

Executive support and office operations for the CEO and Co-Founder, managing calendar, travel, personal matters, and NYC office logistics.

Role type

Executive Assistant & Office Manager (via careerplan.io/jobs/6211245004-executive-assistant-office-manager-at-kalepa)

Builds

Supports CEO's schedule, handles travel/expenses, manages office vendors/events, and coordinates employee onboarding.

Domain

Insurance / AI / Executive Support

Required skills

Calendar management, Travel coordination, Office operations, Event planning, Vendor management, Discretion

Preferred skills

Startup experience, AI tool proficiency, Relocation willingness

Technologies

Scheduling tools, Productivity tools, AI tools

Responsibilities

Manage CEO's calendar across time zones, Arrange business and personal travel, Handle office vendors and supplies, Coordinate team offsites and events, Support CEO with personal administrative matters, Manage employee onboarding logistics

Seniority

Mid-Senior, hands-on IC

About Kalepa

Series A50 Employees

Insurance is a $7T global industry built on professional labor: underwriting, claims, pricing, operations, and distribution. Kalepa is building AI that can perform that work. We create professional-grade AI systems for insurers: software that can read, reason, decide, and act inside real workflows and operate over long-time horizons. Kalepa begins by augmenting professionals with the tools to succeed at their jobs. That earns us the right to learn from real decisions, capture decision traces, and automate what can be automated successfully over time. Our products are already in production with