Executive & Office Assistant
Core
Provide comprehensive operational and executive support to the APJ Country Manager and team, managing daily logistics, communications, and office operations in Tokyo.
Role type
Executive & Office Assistant (APJ)
Builds
Operational efficiency and productivity for APJ leadership
Domain
AI / Language Technology / Global Business Operations
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, presentation creation, meeting coordination, travel logistics, expense reconciliation, office access management, vendor management, budget processing, event planning, Jira ticket management, onboarding logistics
Preferred skills
Problem solving, navigating ambiguity, business acumen, relationship building, reporting, process improvement
Technologies
Google Workspace, Mac-based business applications, Jira
Responsibilities
Manage Country Manager's calendar and communications; create and edit presentations; coordinate meetings and take minutes; handle travel and expense logistics; administer office access and visitor protocols; manage office operations including mail, purchasing, and safety; process invoices and manage budgets; plan office events; manage office-related requests via Jira; support onboarding and offboarding logistics
Seniority
Individual Contributor, operational support level
