Secrétaire de direction (H/F)
Core
Executive secretary for a private nursing home (EHPAD), serving as the first point of contact for families, residents, and partners while managing the director's schedule and administrative operations.
Role type
Executive Secretary (Administrative & Reception)
Builds
Administrative documentation, meeting minutes, resident admission files, and payroll support elements.
Domain
Healthcare / Elderly Care (EHPAD)
Deliverable
dashboards & analysis
Required skills
Office suite (Word, Excel, Outlook), written communication, administrative filing, meeting organization, CRM usage, payroll data preparation, contract management, stakeholder liaison
Preferred skills
Knowledge of care software, experience in EHPAD or health/social sector
Responsibilities
Manage the director's agenda, calls, and mail; Draft and format correspondence, service notes, meeting minutes, and dashboards; Organize and prepare meetings (CSE, CVS, team meetings); Welcome residents, families, and visitors; Follow up on admission requests and manage resident administrative files; Prepare variable payroll elements and track staff absences; Manage staff administrative follow-up (contracts, DPAE, medical visits); Order supplies and manage maintenance contracts; Liaise with ARS and Departmental Council; Maintain service continuity logs.