Executive Assistant & Office Manager
Core
Executive Assistant supporting regional partners and managing day-to-day operations for a small Singapore office.
Role type
Executive Assistant & Office Manager
Builds
Office operations and executive support for a strategic advisory firm
Domain
Strategic and capital advisory / Indo-Pacific markets
Required skills
Calendar management, International travel coordination, Expense claim processing, Document proofreading, Event logistics, Stakeholder communication, Office management, Confidentiality handling, Multi-time zone scheduling, Microsoft Office (PowerPoint for MAC)
Preferred skills
Resourcefulness, Detail orientation, Adaptability, Professionalism
Technologies
Microsoft Office, PowerPoint for MAC
Responsibilities
Manage scheduling, meeting setup, and calendar logistics across multiple time zones; Coordinate international travel arrangements and secure necessary documentation; Reconcile and submit monthly expense claims; Proofread and edit public-facing documents; Plan and execute event logistics; Write and track invitations for programs and events; Serve as a point of contact for internal and external stakeholders; Manage Singapore office including service providers, vendors, and supplies; Handle sensitive information with confidentiality; Perform additional duties as assigned.