Executive/ Senior Executive (APT Function)
Core
Provide secretariat support for Faculty Appointments, Promotion and Tenure (APT) processes, manage faculty dossier submissions, and support academic committees at Duke-NUS Medical School.
Role type
Senior Executive (Academic Administration)
Builds
Faculty appointment and promotion workflows, committee meeting materials, and institutional reporting.
Domain
Higher Education / Healthcare Administration
Deliverable
dashboards & analysis
Required skills
Secretariat support, dossier management, committee coordination, process documentation, stakeholder engagement, report preparation, system administration, Microsoft Office proficiency
Preferred skills
Biomedical research background, knowledge of digital library resources, familiarity with virtual meeting platforms, experience with AI tools for work enhancement
Responsibilities
Prepare agendas, meeting materials, minutes, and voting outcomes for APT Committee meetings; Coordinate faculty dossier submissions and manage review timelines; Serve as point of contact for faculty on APT guidelines; Support administration of faculty-related platforms and system enhancements; Prepare approval papers and briefing materials for senior leadership; Monitor progress of the Mid-Term Advisory Review (MTAR) process
Seniority
Senior, hands-on IC