Executive Administration Assistant to Mayor & Councillors
Core
Provide high-level administration and coordination to the Mayor and Councillors, supporting the Executive Services Directorate in serving the Southern Downs community.
Role type
Executive Administration Assistant
Builds
Smooth operation of the Mayor and Councillors' executive office and broader Executive Services Directorate
Domain
Local government / Public administration
Required skills
Executive administration, diary and meeting coordination, travel arrangements, professional correspondence, stakeholder liaison, purchase order and invoice management, record keeping, process improvement
Preferred skills
Sound judgement, initiative, problem-solving, attention to detail, ability to manage competing priorities
Technologies
None stated
Responsibilities
Coordinate diaries, meetings, travel arrangements and civic events; Prepare professional correspondence and documentation; Coordinate meeting agendas, venues, catering and equipment; Assist with communications and community engagements; Liaise with elected members, government departments, community organisations, the public and senior Council leaders; Assist with functions, projects and activities; Manage purchase orders, invoices and associated administration; Respond to enquiries and maintain accurate Council records; Identify opportunities to improve administrative processes and practices
Seniority
Individual Contributor