Special Assistant
Core
Provide scheduling, administrative, and operational support to the Commissioner and the Mayor's Office for International Affairs teams.
Role type
Special Assistant (Administrative Support)
Builds
Smooth day-to-day functioning of the Office through coordination of meetings, front desk operations, and administrative tasks.
Domain
Public Administration / City Government / International Affairs
Deliverable
dashboards & analysis
Required skills
Calendar management, Front desk operations, Correspondence, Document preparation, Recordkeeping, Meeting logistics coordination, Event planning support, Office operations coordination, Stakeholder communication, Confidential information handling
Preferred skills
Microsoft Office proficiency, AirTable usage, Time management, Multitasking, Professional phone etiquette, Visitor relations, Attention to detail, Discretion, Collaborative approach
Technologies
Microsoft Office, AirTable
Responsibilities
Manage calendar requests and coordinate meetings for the Commissioner; Staff the front desk, answer calls, greet visitors, and direct inquiries; Prepare correspondence, documents, and maintain records; Coordinate meeting logistics and track follow-up items; Assist in planning diplomatic engagements and public events; Support daily office operations and coordinate with City agencies and external partners.
Seniority
Mid-level, hands-on IC
