Administrative Coordinator
Core
Administrative support for the NYC Mayor's Office of Correspondence & Ceremonial Affairs, focusing on mail processing, correspondence, scheduling, and records management.
Role type
Administrative Coordinator
Builds
Operational support for the Mayor's correspondence and ceremonial functions
Domain
Local Government / Public Administration
Deliverable
product features
Required skills
Mail processing, Microsoft Office (Word, Excel, Outlook), Records management, Scheduling, Inventory management, Telephone support
Preferred skills
Independent work, Attention to detail, Problem-solving
Responsibilities
Open, code, scan, and prepare hardcopy mail for batching; Serve as Quality Assurance backup for agency responses; Prepare and send appointment letters; Provide comprehensive administrative support to the Director; Answer incoming telephone calls and transfer callers; Run and distribute reports; Provide scheduling and meeting coordination; Serve as Records Manager coordinating with DORIS; Serve as Supplies Coordinator monitoring inventory; Assist with gift intake and tracking.