Executive Assistant
Core
Provides high-level administrative support to leaders, board members, and division heads, acting as an extension of the leader to manage schedules, communications, and client interactions.
Role type
Executive Assistant (Level 2)
Builds
Operational efficiency for executive leadership and smooth client-facing interactions
Domain
Professional Services / Administrative Support
Deliverable
Dashboards & analysis (in the form of reports, minutes, and organized correspondence)
Required skills
Calendar management, travel coordination, document creation and editing, meeting facilitation, expense reporting, phone etiquette, mail distribution, task prioritization, confidentiality
Preferred skills
Mentoring less-experienced team members
Technologies
Microsoft Office Suite (Word, Excel, PowerPoint), Fax systems, Telephony systems
Responsibilities
Maintain communications while the leader is traveling, prepare reports and meeting minutes, manage schedules and arrange itineraries, coordinate meetings and conference calls, complete expense reports, answer and transfer phone calls, organize and prioritize multiple tasks under strict time constraints, manage daily correspondence and filing, route client documentation to managers
Seniority
Mid-level, hands-on IC
