Workplace Operations Coordinator
Core
Deliver a seamless, welcoming, and well-functioning physical workplace experience by overseeing day-to-day office operations, facilities coordination, reception services, and onsite support.
Role type
Workplace Operations Coordinator
Builds
Professional and efficient office environment for employees, visitors, and vendors
Domain
Corporate facilities and office management
Deliverable
physical/clinical work
Required skills
Office operations management, facilities coordination, vendor management, visitor management, onboarding coordination, inventory management, conference room management, administrative support
Preferred skills
Experience with Visitor Management Systems, Service Now ticketing systems
Responsibilities
Oversee day-to-day office operations and conduct regular walkthroughs; Manage office inventory, supplies, and equipment; Coordinate with building management and service providers for repairs and upkeep; Serve as primary point of contact for office vendors and contractors; Assist with onboarding new hires by coordinating workspace readiness and access credentials; Manage local visitor management and card access systems; Track and manage workplace-related invoices and purchase orders; Greet visitors and manage incoming/outgoing mail and packages; Manage conference room scheduling and setup; Coordinate planning and execution of onsite meetings and events; Act as liaison between employees and external service providers; Maintain workplace documentation and identify process improvement opportunities
Seniority
Mid-level, hands-on IC
