Office Assistant
Core
Office operations and employee experience support for the Tampa office, including facilities management, event coordination, and new hire onboarding.
Role type
Office Assistant
Builds
A functional, welcoming, and organized office environment for employees and visitors.
Domain
Corporate Office Operations / Facilities Management
Deliverable
product features
Required skills
Office operations management, employee engagement, facilities coordination, budget tracking, vendor management, calendar management, asset inventory management, event planning, basic IT setup, mail handling, financial document processing
Preferred skills
Project management tools (Asana, Google Suite), virtual and in-person event coordination, creativity in engagement initiatives
Responsibilities
Coordinate employee celebrations, milestones, and team events; Support new hire onboarding logistics (desk setup, supplies, access); Maintain office cleanliness and organization; Coordinate HVAC maintenance, building requests, and office equipment issues; Manage office access (badges, keys, security); Maintain kitchen inventory and order supplies; Serve as primary on-site contact for vendors; Receive, sort, and distribute mail and packages; Assist with office operations budget tracking; Keep company apartment guest-ready; Prepare meeting rooms and common spaces; Order and coordinate catering and refreshments; Organize office layout and maintain asset inventory; Update office policies and procedures documentation
