Executive Assistant - Corporate
Core
Executive Assistant providing high-level administrative support to C-Level executives (CFO, VP Strategy & Brand) in a fast-paced, high-growth automotive company.
Role type
Senior Executive Assistant (C-Suite)
Builds
Operational efficiency for executive leadership teams
Domain
Automotive / Electric Vehicles
Required skills
Calendar management, travel logistics, expense reporting, confidential information handling, stakeholder communication, presentation coordination, action item tracking, process streamlining, Microsoft Office proficiency, time management, problem-solving
Preferred skills
AI literacy, team coordination, project management
Responsibilities
Manage complex calendars for Scout leadership members ensuring effective prioritization of meetings, proactive conflict resolution, and alignment with evolving business priorities; Coordinate and schedule meetings, leadership reviews, offsites, and executive events across Finance, Strategy & Brand, and other cross-functional teams; Facilitate effective communication across Finance, Strategy & Brand, the Executive Team, and key business partners to ensure alignment and execution of critical priorities; Manage domestic and international travel arrangements, event logistics, and expense reporting, ensuring seamless execution and attention to detail; Uphold the highest level of professionalism, discretion, and sound judgment when handling highly confidential financial, strategic, organizational, and executive information; Build and maintain strong working relationships across Scout Motors and with external partners to support efficient collaboration and effective execution; Maintain a strong understanding of company priorities, organizational dynamics, and business objectives while effectively navigating change in a fast-paced environment; Support leadership team operating rhythms, including staff meetings, leadership reviews, strategic planning sessions, offsites, and business updates; Assist in preparing, editing, and coordinating executive presentations, communications, reports, and meeting materials; Track action items, follow-ups, and key deliverables on behalf of the CFO and VP, Strategy & Brand to support alignment and execution across teams; Partner closely with Finance, Strategy & Brand leadership teams to coordinate priorities, communications, presentations, and business initiatives; Collaborate closely with other Executive Assistants to ensure a seamless experience across the executive leadership team; Support onboarding and integration of new leaders, team members, and key stakeholders as needed; Foster collaboration, connection, and effective teamwork across departments and leadership teams; Serve as a Scout ambassador by positively representing the company, leadership team, and culture; Assist with special projects and other responsibilities as assigned.
Seniority
Senior, hands-on IC
