Executive Assistant
Core
Provide high-level strategic support to the Chief Operating Officer (COO), managing complex calendars, cross-functional coordination, and operational priorities across People, Legal, IT, and the Foundation.
Role type
Executive Assistant to COO (Chief of Staff adjacent)
Builds
Operational efficiency and strategic alignment for the COO's portfolio
Domain
Corporate Operations / Technology / Venture Capital
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
C-level executive support, OKR/KPI tracking, cross-functional coordination, calendar management, event planning, travel logistics, AI tool fluency, advanced Microsoft Office, stakeholder liaison
Preferred skills
Notion, Slack, Google Workspace, board meeting support, process improvement
Technologies
Microsoft Office, Slack, Google Workspace, Notion, AI tools (Claude, ChatGPT, Copilot, Gemini)
Responsibilities
Manage and optimize the COO's calendar and time allocation; coordinate cross-functional initiatives and track progress against OKRs; prepare materials and logistics for board meetings and quarterly reviews; draft and manage confidential communications; plan and execute corporate events; track action items and deadlines; utilize AI tools to automate workflows and synthesize information.
Seniority
Senior, hands-on IC
