Executive Assistant II (Hybrid - Oakland, CA; Orange, CA; Portland, OR - US)
Core
Executive Assistant providing high-level administrative support to senior leaders, managing complex calendars, communications, and travel logistics.
Role type
Senior Executive Assistant (IC)
Builds
Executive operational efficiency and seamless support for senior leadership
Domain
Energy / Climate Solutions / Utilities
Deliverable
product features
Required skills
Calendar management across time zones, executive communication screening, travel coordination, expense reporting, meeting material preparation, workflow optimization, ERP system proficiency, Microsoft Office (Outlook, PowerPoint, OneNote, SharePoint), collaboration tools (Slack, Monday.com, Zoom), advanced writing and proofreading
Preferred skills
Event planning, problem-solving, stakeholder liaison
Technologies
ERP systems, Microsoft Office Suite, Slack, Monday.com, Zoom
Responsibilities
Manage complex executive calendars across multiple time zones; screen and prioritize executive communications; coordinate travel itineraries and logistics; prepare meeting agendas and briefing materials; track action items and deadlines; reconcile expense reports; support special projects; review workflows for efficiency improvements
Seniority
Mid-Senior, hands-on IC
