Lead Executive Assistant & Private Office Operations Manager (CEO Office)
Core
Lead a global private office ecosystem for a CEO, managing a team of 13+ support staff while personally executing high-priority executive and personal tasks across Germany, Turkey, and Bulgaria.
Role type
Senior Private Office Operations Manager & Lead Executive Assistant
Builds
A seamless, high-performance operational environment for the CEO's professional and personal life
Domain
Executive Operations / Private Office Management
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Team leadership, calendar management, travel logistics, vendor coordination, confidential errands, SOP creation, stakeholder communication, risk management, digital literacy
Preferred skills
Strategic project orchestration, creative problem solving, adaptability, discretion, high digital literacy
Technologies
MS Outlook, productivity tools, task-tracking systems, AI assistants
Responsibilities
Manage and coach a team of 3–4 Executive Assistants and 10–15 support personnel; personally execute critical executive and personal tasks including calendar management and travel coordination; oversee complex scheduling for 120–150 weekly activities; implement SOPs and workflows; coordinate with external stakeholders and service providers; manage sensitive projects like relocations and VIP visits.
Seniority
Senior, hands-on leadership
