Administrative & Scheduling Coordinator
Core
Coordinate meetings and provide administrative support for the Business Development team to facilitate outreach and relationship-building with external stakeholders.
Role type
Administrative & Scheduling Coordinator
Builds
Supports Business Development outreach and client/partner engagement
Domain
Healthcare technology and clinical research services
Required skills
Calendar management, cross-timezone coordination, professional email correspondence, travel booking, stakeholder communication, record keeping
Preferred skills
Business Development support experience, healthcare/life sciences industry experience, US-based company support experience
Technologies
Google Workspace, Microsoft Office, Gmail, Outlook, Google Calendar, Word, Google Docs, Excel, Google Sheets
Responsibilities
Coordinate meetings between prospective clients, external partners, and Business Development team members; Manage scheduling requests and calendars across multiple US time zones; Communicate with prospects via email to confirm meetings and coordinate changes; Send professional meeting invitations and confirmations; Monitor confirmations and follow up on outstanding responses; Manage rescheduling requests and resolve calendar conflicts; Book travel for the Business Development team; Provide general administrative support to the organization
Seniority
Mid-level, independent contributor
