User Program Office Administrator
Core
Administrative support for user registration, access management, and compliance at a national scientific user facility.
Role type
Senior Administrative Support Specialist
Builds
User access workflows, meeting logistics, and compliance reporting for DOE facilities
Domain
National Laboratory / Scientific Research Infrastructure
Deliverable
dashboards & analysis
Required skills
User registration processing, meeting coordination, travel/visa letter coordination, data compilation and reporting, Microsoft Office proficiency, confidentiality handling, multi-team communication
Preferred skills
Knowledge of Argonne business systems, familiarity with departmental policies
Technologies
Microsoft Office suite, APS systems, Argonne business systems
Responsibilities
Process user registrations for U.S. and non-U.S. citizens, coordinate with Foreign National Access Program and Counterintelligence, manage travel and visa letter requests, support user agreements workflow, manage user site access and gate passes, coordinate annual user meetings, handle user inquiries and correspondence, compile data for DOE reporting
Seniority
Senior, hands-on IC