Senior Administrative Assistant
Core
Provides administrative and basic technical support to the VP of Information Research, IR leadership, and extended teams by coordinating schedules, maintaining documentation, and supporting routine business processes.
Role type
Senior Administrative Assistant (Executive Support)
Builds
Smooth day-to-day operations for VP and IR activities
Domain
Corporate Administration / Information Research
Deliverable
dashboards & analysis
Required skills
Calendar and meeting coordination, Document preparation and proofreading, Electronic filing and repository management, Data entry, Event coordination, Invoice and expense processing, Office supply management, Onboarding logistics, Building issue communication
Preferred skills
Technical environment support experience, Familiarity with ticketing or asset management systems, Multi-stakeholder support, Independent work
Technologies
MS Word, Excel, PowerPoint, Teams
Responsibilities
Schedule and coordinate logistics for in-person and virtual meetings; Prepare, format, and proofread IR-related documents and reports; Maintain organized electronic filing and shared repositories; Support basic data entry in IT trackers; Assist with coordination of team events and training sessions; Process routine administrative tasks like invoices and expense reports; Monitor and coordinate office supplies; Support onboarding logistics for new team members; Assist with travel scheduling; Serve as a point of contact for building issues and maintenance requests
Seniority
Senior, individual contributor
