Executive Assistant, Budget & Finance Division
Core
Executive Assistant supporting Assistant Commissioners in the Finance & Budget Division of the NYC Department of Correction, handling administrative coordination, document preparation, and liaison duties.
Role type
Executive Assistant (Finance & Budget)
Builds
Administrative support for senior leadership in a municipal correctional finance division
Domain
Public Sector / Criminal Justice / Municipal Finance
Deliverable
product features
Required skills
Calendar management, document preparation, liaison communication, vendor coordination, meeting coordination, confidential record management, telephone screening, general office administration
Preferred skills
None stated
Technologies
None stated
Responsibilities
Serve as unit liaison with agency staff, other agencies, and the public; Provide technical assistance and communication to public and personnel; Maintain communication with vendor representatives regarding procurement procedures; Assist in preparation for meetings and daily briefings; Prepare confidential documents, correspondence, and publication materials; Coordinate daily schedule of Assistant Commissioner; Respond to internal and external information requests; Manage calendar by preparing agendas and coordinating meetings; Organize incoming and outgoing inquiries; Maintain confidential files and records; Answer telephones and screen calls; Perform general office duties including mail sorting, filing, copying, faxing, and supply ordering; Assist with project planning, development, and implementation; Assist in preparing presentation materials and reviewing reports.
Seniority
Individual Contributor