Executive Assistant - Operations
Core
Provide full administrative support to the Director of Operations for a two-site rail manufacturing plant, managing office operations, communications, and logistics.
Role type
Executive Administrative Assistant (Operations)
Builds
Operational efficiency and administrative workflows for a rail equipment manufacturer
Domain
Manufacturing / Rail Systems
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Executive support, calendar management, document preparation, meeting organization, data compilation, report writing, travel coordination, office supply management, vehicle maintenance scheduling, IT equipment support, safety compliance coordination
Preferred skills
College degree in secretarial/office automation, 5+ years of executive assistant experience, Microsoft Office proficiency, ability to work independently, strong organizational skills, professional discretion, stress resistance
Technologies
Microsoft Office (Word, Excel, PowerPoint), office equipment, printers, vehicle booking systems
Responsibilities
Prepare documents and presentations, manage calendar and schedules, handle correspondence and phone calls, organize meetings and events, compile data and reports, coordinate travel arrangements, manage office and facility supplies, maintain company vehicles, assist with safety coordinator tasks
Seniority
Mid-level, hands-on IC
