Executive Operations Specialist
Core
Provides proactive, executive-level business operations and logistical support to the Office of Railroad Development (RRD) leadership teams within the Department of Transportation (DOT), combining executive scheduling, travel coordination, and sophisticated data tracking.
Role type
Executive Operations Specialist
Builds
Executive calendars, meeting logistics, travel itineraries, administrative reports, and compliance documentation for RRD leadership.
Domain
U.S. Federal Government / Department of Transportation / Railroad Development
Required skills
Executive scheduling, travel coordination, FOIA coordination, records management, process optimization, document control, professional correspondence drafting, SOP design, proficiency in Google Workspace and Microsoft Office
Preferred skills
FOIA coordination, acquisition tracking, federal records management, familiarity with EDMS/PRISM/SharePoint/E2 Travel System
Technologies
Google Workspace, Microsoft Office, E2 Travel Solutions, EDMS, PRISM, SharePoint (via careerplan.io/jobs/79-00B-F1-B6A-executive-operations-specialist-at-bdr-solutions-llc)
Responsibilities
Manage complex executive calendars and resolve conflicts; coordinate meeting logistics and facilitate virtual meetings; book complex travel itineraries and process authorizations/vouchers; compose replies, draft letters, and prepare administrative reports and presentations; track FOIA requests, procurement packages, and budget packages; design and streamline internal Standard Operating Procedures (SOPs); maintain electronic shared drive files in compliance with Federal Records Management requirements; manage physical meeting room logistics and office supply stock levels.
Seniority
Mid-level, hands-on IC
