Administrative Coordinator
Core
Provides coordination and administrative support for the day-to-day operations of Paralegal Services, Administrative Support, and Professional Support Services for the Los Angeles office.
Role type
Administrative Coordinator
Builds
Operational efficiency and workflow coordination for legal support departments
Domain
Legal services / Professional services
Deliverable
dashboards & analysis
Required skills
Calendar management, report preparation, invoice processing, time tracking, database management, project coordination, expense reporting, meeting organization, data analysis, compliance monitoring
Preferred skills
Proficiency with Outlook, Excel, PowerPoint, navigating electronic databases, handling sensitive matters, working under pressure, multitasking
Technologies
Outlook, Excel, PowerPoint, electronic databases
Responsibilities
Assists with scheduling and calendar management for team meetings and events; Assists with preparing and tracking training initiatives; Assists with preparing department reports, spreadsheets, and presentations; Coordinates with Conference Services for meeting and training requests; Monitors shared department inboxes and email requests; Reviews time entries to ensure compliance; Assists with monitoring and approving time and attendance records; Processes invoices, check requests, and expense reports; Develops project strategies to ensure efficient completion of tasks; Escalates employee relations concerns or operational problems; Consults with business services departments and internal employees; Coordinates with other Firm offices domestically and internationally; Assists with Department initiatives and special projects; Organizes and facilitates conference and video calls
Seniority
Mid-level, hands-on IC