Office Services Coordinator
Core
Oversees office maintenance, facilities operations, and hospitality services for a law firm's Palo Alto office.
Role type
Office Services Coordinator
Builds
Maintains functional office environments, manages vendor services, and supports daily facility workflows.
Domain
Professional Services / Legal / Facilities Management
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Vendor management, budget management, access control, equipment troubleshooting, new hire onboarding, mail/package coordination, event setup/cleanup, staff supervision
Preferred skills
Knowledge of imaging/data processing applications, hardware troubleshooting, familiarity with law firm environments
Technologies
Print Conductor, EMS Software, FM: Interact, BMS, GATS, Canon Printers, Adobe Acrobat, Power PDF, Outlook, Excel, PowerPoint
Responsibilities
Monitor facilities and reprographics operations; coordinate maintenance requests with building management; manage office budget and vendor invoices; inspect conference rooms and equipment; assign workflows to specialists and assistants; train new hires; coordinate mail rounds and package deliveries; assist with new employee arrivals and office moves; oversee employee work performance.
Seniority
Mid-level, hands-on IC
