Executive Team & Office Assistant
Core
Providing high-level administrative support to three senior executives (CIO, CFO, Chief Legal & Commercial Officer) while managing the day-to-day operations of the Sydney office.
Role type
Senior Executive Assistant / Office Manager
Builds
Executive productivity and efficient office operations
Domain
Real Estate Investment / Property Management
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Complex calendar management, travel coordination, expense administration, meeting organization, document formatting and quality control, stakeholder communication, Microsoft 365 proficiency (Outlook, Word, PowerPoint, Teams), discretion with confidential information
Preferred skills
Experience supporting multiple senior executives, ability to anticipate needs, proactive problem solving
Responsibilities
Managing executive calendars, delegated inboxes, and competing priorities; Coordinating domestic and international travel, accommodation, and expense submissions; Organizing meetings, preparing papers and presentations, and maintaining action records; Formatting and quality-checking Board and committee materials; Serving as the first point of contact for office visitors; Coordinating office services including meeting rooms, catering, and supplies; Providing coverage for other executives and assistants when required
