Administrative Assistant to the Chair
Core
Provides executive-level administrative support to the Department Chair, manages the departmental main office, and supervises the Department Assistant.
Role type
Senior Administrative Assistant (Executive Support & Faculty Relations)
Builds
Departmental operations, faculty appointment packages, meeting logistics, and departmental records.
Domain
Higher Education Administration
Deliverable
dashboards & analysis
Required skills
Executive scheduling, confidential document management, faculty recruitment coordination, meeting minute taking, performance review administration, immigration compliance liaison, data analysis, policy interpretation, staff supervision
Preferred skills
Experience in university administration, knowledge of tenure/promotion processes, event planning
Technologies
Online polling systems, online databases, spreadsheet software
Responsibilities
Manage the Chair's schedule and correspondence; coordinate faculty hiring, appointments, and tenure/promotion proceedings; supervise the Department Assistant; prepare meeting agendas and minutes; maintain confidential faculty files; analyze departmental data for reports.