Personal Assistant
Core
Provide high-level administrative and confidential support to the Alliance Manager at a seawater desalination plant, driving coordination across leadership teams.
Role type
Senior Personal Assistant (Executive Support)
Builds
Operational efficiency for the Alliance Manager and leadership team at a major infrastructure project
Domain
Infrastructure / Water / Desalination
Deliverable
Dashboards & analysis
Required skills
Diary management, stakeholder communication, meeting coordination, travel logistics, documentation systems, SharePoint proficiency, discretion, time management
Preferred skills
Experience supporting senior leaders, event coordination
Responsibilities
Manage complex diary scheduling and email correspondence; Coordinate, prepare, and distribute monthly board packs and leadership reports; Organize travel, accommodation, and logistics for the Alliance Manager and leadership team; Schedule, prepare agendas for, and coordinate ALT and AMT meetings; Record meeting minutes, track actions, and ensure timely follow-ups; Maintain accurate documentation systems and manage SharePoint records; Support coordination of internal and external events, including workshops and functions
