Executive Assistant - Twin Farms
Core
Trusted partner to the Managing Director managing priorities, communications, meetings, and projects across a luxury resort property.
Role type
Senior Executive Assistant
Builds
Operational efficiency and alignment for the Managing Director and department leaders
Domain
Luxury hospitality / Resort management
Deliverable
Dashboards & analysis
Required skills
Calendar management, travel coordination, meeting logistics, confidential information handling, stakeholder communication, report preparation, deadline tracking, project support, document review, conflict anticipation
Preferred skills
Luxury hospitality experience, resort operations, private-service background, Chief of Staff-style experience
Technologies
Microsoft Outlook, Word, Excel, PowerPoint, Teams, shared document systems
Responsibilities
Manage the Managing Director's calendar, meetings, travel, and daily priorities; Coordinate meetings, agendas, materials, logistics, and follow-up; Monitor correspondence and identify time-sensitive matters; Prepare reports, presentations, meeting notes, and executive communications; Track decisions, deadlines, commitments, and action items; Support communication between the Managing Director and department leaders; Follow up with leaders and stakeholders to maintain momentum and accountability; Coordinate travel, itineraries, reservations, and expenses; Assist with confidential employee, operational, financial, and strategic matters; Support special projects, property initiatives, events, and leadership priorities; Review documents and communications for accuracy, tone, and completeness; Anticipate conflicts, operational needs, and upcoming deadlines; Provide occasional support outside normal business hours when urgent matters arise
Seniority
Senior, hands-on IC