Executive Assistant
Core
Right-hand support to a US-based consulting founder, managing calendar, proposals, hiring, and operations to keep projects moving.
Role type
Senior Executive Assistant (Founder Support)
Builds
Operational systems for scheduling, task management, and proposal workflows from the ground up.
Domain
Professional Services / Consulting
Required skills
Calendar management, proposal administration, hiring coordination, invoice generation, presentation design, task tool configuration, US time zone management, AI tool verification, proactive follow-up, written English proficiency, Google Workspace, Microsoft Office.
Preferred skills
CRM/sales pipeline management, recruitment coordination, automation platforms (Zapier), scheduling tools (Calendar Bridge, Reclaim), project management certifications.
Responsibilities
Manage complex scheduling (20+ meetings/week) and resolve conflicts; update proposals and verify terms; generate invoices and chase payments; screen CVs and coordinate interviews; transform raw content into professional decks; set up task management systems; provide daily morning briefs.
Seniority
Senior, hands-on IC