Operations & Admin Executive
Core
Administrative Executive supporting daily account management and finance functions for client servicing teams.
Role type
Senior Administrative Executive
Builds
Operational support for account management, finance, and vendor/freelancer workflows
Domain
Marketing & Communications / Administrative Operations
Deliverable
dashboards & analysis
Required skills
Document management, Cost estimation, Purchase order processing, Invoice processing, Billing submission, Vendor onboarding, Freelancer management, Data entry, System troubleshooting, Report generation
Preferred skills
Advanced Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams), Time management, Multitasking
Technologies
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Teams
Responsibilities
Maintain job forms and templates; Coordinate documentation and process new job creations; Generate and manage cost estimates; Register and onboard vendors and freelancers; Issue and track purchase orders; Check and approve incoming invoices; Prepare billing drafts and accrual memos; Maintain organized client and job-specific folders; Generate periodic reports.
Seniority
Senior, hands-on IC