Sekretär*in Rektor*in (w/m/d/x)
Core
Administrative and organizational support for the Rector and Vice-Rectors of an art and design university, including scheduling, meeting coordination, and document management.
Role type
Senior administrative assistant (executive support)
Builds
Administrative workflows and meeting logistics for university leadership
Domain
Higher education / Art and Design
Deliverable
dashboards & analysis
Required skills
Termin planning, meeting coordination, document management, protocol writing, data analysis, travel organization, procurement processing, IT proficiency
Preferred skills
Experience in higher education, discretion, loyalty, structured problem-solving, high learning agility
Technologies
PC applications, administrative IT systems
Responsibilities
Schedule and coordinate appointments for the Rector and Vice-Rectors; Organize and prepare internal and external meetings; Manage incoming and outgoing mail; Maintain filing systems and track deadlines; Write protocols; Create statistics, reports, and presentations; Plan business trips; Process procurement requests and invoices.
Seniority
Mid-level, experienced professional