Office Coordinator
Core
Support day-to-day employee and guest experience in the Singapore office through reception, office services, hospitality, events, and administrative support.
Role type
Office Coordinator
Builds
Welcoming, well-organised office environment for employees, candidates, and visitors
Domain
Financial Services / Quantitative Trading
Deliverable
physical/clinical work
Required skills
Reception management, visitor coordination, meeting room preparation, catering coordination, vendor management, office supplies management, travel and expense support, event logistics, mail and delivery handling, record keeping, financial reconciliation
Preferred skills
Financial services experience, data protection awareness, office systems proficiency
Responsibilities
Manage reception, incoming calls, and general enquiries; Coordinate visitor arrivals and building access; Prepare meeting rooms and coordinate technology; Support new starter onboarding and workspace setup; Coordinate catering and office food services; Manage facilities maintenance requests and vendor visits; Handle mail, deliveries, and office supplies; Assist with travel, accommodation, and expenses; Coordinate team activities and employee events; Assist with vendor payments and expenditure tracking
