Sekretär*in Rektor*in (w/m/d/x)
Core
Administrative and organizational support for the Rector and Vice-Rectors of an art and design university, including scheduling, meeting preparation, correspondence, and travel coordination.
Role type
Executive Assistant to University Rector
Builds
Administrative support for university leadership
Domain
Higher Education / Arts & Design
Deliverable
dashboards & analysis
Required skills
Calendar management, meeting coordination, correspondence handling, travel planning, data entry, report creation, presentation design, procurement processing, confidentiality, IT proficiency, German (fluent), English (good)
Responsibilities
Schedule and coordinate appointments for the Rector and Vice-Rectors; prepare internal and external meetings; organize weekly council meetings and senate sessions; manage incoming and outgoing mail; maintain filing systems and track deadlines; take minutes; create statistics, reports, and presentations; plan business trips; process procurement requests and invoices; assist in organizing university-wide events.