Assistenz / Office Management (w/m/d) HIPOLE Jena
Core
Administrative and organizational support for researchers and leadership at an international research institute focused on energy storage and materials science.
Role type
Office Management / Administrative Assistant
Builds
Smooth administrative processes for a research institute
Domain
Research Administration / Energy Technology
Deliverable
dashboards & analysis
Required skills
Administrative documentation, Terminology planning, HR support, Procurement, Inventory management, Travel management, Financial reconciliation, Guest relations, Event organization
Preferred skills
MS Office, Accounting knowledge, Personnel management knowledge
Technologies
MS Office
Responsibilities
Independent administrative processing and documentation, Terminology planning and coordination of workflows, Support in HR, procurement, and inventory, Secretarial support for professors including travel management and billing, Correspondence and mail handling, Communication with internal and external partners, Organization of internal events and seminars
Seniority
Entry-level to Mid-level, hands-on IC