Fachbereichsassistenz Operations (m/w/d)
Core
Administrative, organizational, and coordination support for the Production Manager to ensure smooth information flow and efficient operations.
Role type
Senior administrative assistant (operations)
Builds
Operational support for production management
Domain
Healthcare manufacturing / Pharmaceutical production
Deliverable
dashboards & analysis
Required skills
Administrative coordination, meeting management, data analysis, documentation management, cross-functional communication, task tracking, resource planning, process improvement, audit support, internal event organization
Preferred skills
MS Office, SAP, English (written and spoken)
Responsibilities
Support the Production Manager in planning, organizing, and tracking operational topics; Coordinate and prepare meetings, appointments, and production rounds; Create, maintain, and track protocols, action lists, and status overviews; Prepare KPIs, evaluations, and presentations for the Production Manager; Facilitate communication between Production, Quality, Logistics, Engineering, HR, and other interfaces; Manage and maintain documents, reports, and internal materials; Track open tasks, escalations, and actions from production meetings; Assist with shift, vacation, or resource planning if required; Contribute to improving administrative processes within production; Support internal audits, training, and documentation requirements; Organize visitor appointments, internal events, or coordination meetings in the production environment; Ensure structured filing and information management; Handle general administrative tasks for the Production Manager
Seniority
Mid-level, hands-on support
