Senior Administrative Associate
Core
Provides high-level advanced and complex administrative support for a department, managing complex schedules, coordinating meetings, handling correspondence, and maintaining records.
Role type
Senior Administrative Associate
Builds
Efficient office operations and organizational workflow
Domain
Academic healthcare administration
Deliverable
Dashboards & analysis
Required skills
Calendar management, complex scheduling, correspondence drafting, data entry, database management, financial processing, travel coordination, report preparation, Microsoft Office Suite proficiency
Preferred skills
Academic healthcare setting experience, UT policy knowledge, advanced Microsoft Office proficiency, problem-solving with complex calendars, basic AI for office use
Responsibilities
Manage complex calendars and prioritize work schedules; coordinate meetings, visits, tours, and events including travel and catering; handle incoming/outgoing communications and draft correspondence; maintain records, databases, and tracking systems; process travel, purchasing, and reimbursements; assist with annual budget preparation and account reconciliations; conduct research and compile data for decision-making; serve as liaison between leaders and staff.
Seniority
Senior, hands-on IC